HOT Fair & Rodeo Set Up Email 1

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EXTRACO EVENTS CENTER

B.A.S.E. BUILDING

4601 BOSQUE BLVD

WACO, TX 76710

GPS Directions

All Exhibitors will be given 2 Hot Shops badges for Fair Grounds access, Exhibitors may share badges among employees as needed.

All Exhibitors will be given 1 parking pass for free on-site parking in the Exhibitor parking lot.

Additional badges and parking passes may be purchased at check in.

SET UP HOURS

Wednesday, October 2nd:

11am-8pm: Exhibitor Move-In

Catered for booths larger than 10x10

Based on availability: you may be able to drive to booth to unload after check-in

Thursday, October 3rd:

9am-5pm: Exhibitor Move-In

There are three loading docks and one ramp for unloading, you will need to carry/dolly/walk your items in - please bring everything you need for move-in as there are no extra carts or dollies on site.

Daily throughout the Fair & Rodeo:

You may utilize the loading dock for restocking as needed.

If you are not at your booth by 4pm Thursday, your booth may be reassigned. Late arrivals are not guaranteed their requested location in any way. Please plan accordingly to arrive for move-in on time.

Market Hours:

Thursday, October 3: 6pm - 10pm
Friday, October 4: 4pm - 11pm
Saturday, October 5: Noon - 11pm
Sunday, October 6: Noon - 11pm
Monday, October 7: 4pm - 10pm
Tuesday, October 8: 4pm - 10pm
Wednesday, October 9: 4pm - 10pm
Thursday, October 10: 4pm - 10pm
Friday, October 11: 4pm - 11pm
Saturday, October 12: Noon - 11pm
Sunday, October 13: Noon - 11pm

YOU MUST BE ONSITE DURING ALL MARKET HOURS

All Exhibitors are required to stay in their booth until all consumers have left the building.

Step 1: Arrive and check-in with Big Top Team Member

Step 2: Unload your vehicle and bring to your booth.

Do not unpack any items or set up until you have moved your vehicle from the loading dock area.

Step 3: Move your vehicle then set up your booth.

FREE Exhibitor Parking Address:

You need your parking pass every day for free parking.
1716 NORTH 42ND ST.
Waco, TX 76710

This address will take you to the Exhibitor parking lot!
This is the parking lot you will be parking in every day of HOT Fair. If you attempt to park in the Customer Parking areas you will be charged to park.

EXHIBITOR LOADING DOCK
Follow the white arrow in the photo to connect Bosque Blvd (the front of BASE) to the back loading dock. Signs will be present showing you which direction to go once you pull in.

BUILDING ACCESS:

Building will be open at 2p for Exhibitors every day.

M-Fri the access road, 42nd Avenue, to the parking lot is NOT ACCESSIBLE from 3p-4p due to school dismissal.

Arrive at 2p M-Fri to access the lot.

Road does not reopen until after 4p.

All parking is first come first serve, once the lot is full, Exhibitors will park in customer parking AND PAY TO PARK.

Please get with the Big Top Team with any questions you have about accessing the parking lot. Parking lot attendants are only doing their job and following the rules they have been given. Disrespectful behavior, attitudes, vulgar language and inappropriate acts towards any Big Top member or HOT staff/volunteers will not be tolerated and you may be ejected as an Exhibitors without refund if you cause a scene or fight. You may find yourself in a position where you are following directions but parking attendants are telling/asking you something different. GO WITH THE FLOW and then follow up with a Big Top Team member once you arrive to the market so we can clear up any misunderstandings.

Save our direct phone number 936-900-1900 and call us if you need help.

TRAILER PARKING:
You can leave your unhitched trailer for the entirety of the event in the large parking lot located at the dirt entrance on N 42nd St. If you'd like concrete parking, it's located at:

CONCRETE TRAILER PARKING:

1701 Lake Air Drive
Waco, TX 76710

Parking is always first come, first serve, but we do not expect to run out.

Sunday, October 13th:

11pm: Exhibitor Move-Out (Dolly out or drive up to loading dock)

Breakdown begins when customers have left the event grounds and we have determined it is safe to bring vehicles to the loading dock.

BREAKDOWN HOURS:

Sunday, October 13: 11 PM - 1 AM
Monday, October 14: 8 AM - 3PM

Step 1: Breakdown booth completely.

Step 2: Once packed, find attendant to check booth

Big Top Attendant will give you Breakdown pass when booth has been checked.

Step 3: Bring breakdown pass and get vehicle to come load-up.

Electricity will be provided to all Exhibitors. Please bring an extension cord of 20' to insure you can reach your outlet.

Free and public WIFI is available. Please note that the WiFi connection is NOT secure. If you need a secure connection, you can also bring your own cellular devices or mobile hot spot. I have a recommended hot spot on the blog, click here.

Additional internet connection and faster internet connection options available with additional fees, inquire at check-in.

ROSTER:
BD.06 3C Gifts and Crafts
BF.018 A Hat Above The Rest
BF.10 A little of Grace Boutique
BD.10 Andrea's boutique
BB.05 AP Performance
BG.05 Ash & Sheenas' Bomb Party
BD.05 B and H Enterprise / Magnetic Pain Stopper
BC.12 Bath Fitter
BC.03 Baxter Hearing Specialist
AG.01 BCD Brahma Custom Designs
AF.07 Becky's Tupperware Treasures
AC.02 BESTEES GRAPHIC DESIGNS AND MORE
AC.01 BESTEES GRAPHIC DESIGNS AND MORE
AE.03 Big Beauty Boutique
BD.01 Blended Boutique
BA.10 Blue's Glitter & Accessories
BA.11 Blue's Glitter & Accessories
BB.02 Brewer Concessions
AA.S1 Bridge Church
AB.02.1 Cabela's
AB.02.2 Cabela's
BA.04 Cactus Jewels & Co Permanent Jewelry
BF.04 CASAGRANDE WESTER WEAR
BB.04 CD ACCESSORIES
BG.01 Couture & Sew Much More
BD.03 Cowhyde City
BG.07 Craft Body Scan
BE.13 CSL Plasma
BE.06 Cups and Kettles
BC.08 Cutco Cutlery
BD.04 DALLAS PERFUMES
AE.07 Dirt Road Dolls Boutique LLC
BE.10 Expo Home Improvement
BE.09 Expo Home Improvement
AF.05 Fullertons Freeze Dry
AE.01 G Bar C Western
BE.04 Generational Family Chiropractic
AD.01 Gjs mercantile
AD.01 Gjs mercantile
BC.10 Go West Boutique and Tack Store
BG.04 Hapa's Salsa
BD.13 Happy Trailers
AF.06 Hooked - Crochet by Monika
BC.04 IGWT Creations, LLC
AA.04 Iron Willow
BE.05 J&J western designs and more
BD.08 Kelley Griffin
BD.07 Kick-Ass Condiments
BG.06 Koci's Kustomz LLC.
AF.08 La Lihn LLC
BF.06 Landmark Chiropractic
BF.03 Laser Burn Boutique
BA.09 LATIN ARTISAN MARKET (MY LOLA BAG)
BB.01 Lazy T LLC
BA.05 LeafFilter Gutter Protection
AA.01 Leather & Stuff
BB.07 Made for You by ME
AB.02.3 Marineland Boating Center
BC.06 Morton Buildings, Inc
AD.05 My Leather Treasures
BD.09 Nature's Oils
BC.09 New London Enterprises
BG.02 NLO Knitting
AD.03 Paparazzi Jewelry
AD.07 Piney Woods Designs llc
BA.07 Public Safety Logos
BE.08 Punny Puns: Books & Games
BA.06 Quinbridge candle
BC.13 Renewal By Andersen
BC.01 Republic Gun Club
AG.12 RORRing Entertainment
BC.05 Rustic Ruffles Boutique
AD.08 sassy vines boutique
AB.01 SB Cowboy
AB.01 SB Cowboy
AF.04 Scentsy Independent Consultant
AF.03 Scentsy Independent Consultant
BA.01 Sogiftme
BB.06 South of Dallas
BD.12 starglow usa
BC.11 Starr Vision Productions
BE.01 Statewide Remodeling
AA.02 Superior Tour and Travel
BB.03 Texas May
AA.03 The Broken Cinch
BF.02 The Hippie Howl
BA.12 The Pink Zebra Boutique
AF.01 Thunderbird Leather Company
AA.03 tipsy gypsy clothing company
BA.03 Topgolf
BE.07 Treats Wit T
AE.05 True Frequency products
BC.07 TWR Ranch Boutique
BG.03 Universal Windows
BF.01 V.M.A Sisters Boutique
AF.10 Waco Motorsports
BD.11 Xenex/True Hemp Science

Please remember that all exhibitors are required to bring a fire extinguisher to every production. If you need examples of what to get, look here.

No outside food or drink will be allowed in to the Rodeo.

Trash/dumpster useage: there is an on site dumpster located at the loading dock for all Exhibitor trash and boxes. Break down boxes before placing them in the dumpster.

If you need to ship inventory to HOT Fair use the following address:

HOT FAIR/BIG TOP

YOUR COMPANY NAME

4601 BOSQUE BLVD

WACO, TX 76710

There are many more details for this production and we want you to take a look and make sure you don't have any questions before showing up! To see the remainder of details for this Production, click below! We will also be sending another set-up email within the week of the event to confirm any final details.

More Important ESU Details

3915 W Davis Street
Suite 130/184
Conroe, TX 77304

Call Us: 936-900-1900

Event Schedule

Exhibitor Registration

FAQ & Refund Policy

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